Namibia: Internal Controls Manager

Organization: Southern Africa Malaria Elimination Eight Initiative Secretariat
Country: Namibia
Closing date: 16 Jan 2017

Background

The Elimination 8 is a SADC ministerial initiative, designed as a platform for regional collaboration towards malaria elimination within the SADC region. The eight countries which make up the E8 are Angola, Botswana, Mozambique, Namibia, South Africa, Swaziland, Zambia, and Zimbabwe.

These countries are highly interconnected by population movement as well as shared malaria ecologies, making it impossible for one country to eliminate malaria without collaboration with its neighbors. The Ministers of Health of these eight countries have therefore committed to develop this platform for joint planning and accountability. Achieving elimination involves the design and meticulous execution of advanced disease and entomological surveillance systems, establishment of capacity for quality diagnosis, and control of parasite movement through the region’s porous borders. The E8 Ministerial and Technical Committees have developed a 5-year strategic plan to develop innovative, game-changing programs that will steer the region closer to its goal of zero transmission of malaria by 2030.

The Ministerial and Technical Committees of the E8 are supported by an E8 Secretariat, which coordinates diplomatic and programmatic collaboration between the eight countries. The Secretariat is based out of Windhoek, Namibia and is also responsible for coordinating the execution of the Strategic Plan, in partnership with the funding and technical partners of the E8.

The Position

The E8 was awarded an US$18million regional grant by the Global Fund to Fight HIV/AIDS, Tuberculosis and Malaria. The E8 Secretariat will serve as the principal recipient for the grant, overseeing all functions of effective program performance and impact, robust financial management, and monitoring and evaluation. The role of the Secretariat also includes management of the implementation by the Secretariat as well as its sub-recipients /contractors across the eight member states of the E8, ensuring financial accountability by implementing contractors.

The Internal Controls Manager will oversee the management of the E8 sub-recipients and contractors and ensure effective management and administration of the E8’s financial resources disbursed to these entities.

He/she will be an experienced professional with a track record of proven results in steering transformational results in complex environments. He/she will be an innovative problem solver, with a strong work ethic, and proven experience in building demonstrable capacity, and working diplomatically with a wide range of government and non-government organizations to build and maintain robust financial systems.

Responsibilities

· Liaise with SR/Contractor Finance Managers and provide day to day support as required

· Approve contractor payments

· Review and approve contractor expenditure reports before their expenditure is recorded in the E8 financial system

· Maintain a database of all financial matters, requiring E8 follow up

· Detailed review of Expense Voucher and Payment Voucher batches including supporting documents to ensure compliance with GF requirements.

· Update the Finance manager on any matters relating to the contractors that need follow up

· Periodic site visits to contractors to review expenditure and compliance to other rules and regulations

· Conduct surprise cash counts of the E8 petty cash fund and review petty cash transactions

· Review monthly Contractor reports

· Review bank reconciliations and supplier reconciliations

· Update the database of matters for follow up with the Contractors

· Follow up to ensure Contractor Audits are carried out

· Any other duties as assigned

Qualifications and Requirements

· Minimum of a degree in Accounting, Finance or related field from a recognised institution

· Minimum 7 years professional experience in finance, accounting or audit

· Experience working as an auditor (internal or external) will be an added advantage

· Experience working with donor-funded projects will be an added advantage

· Ability to handle multiple tasks simultaneously, set priorities and work independently

· Proven ability to work efficiently in a fast-paced environment and to troubleshoot and follow projects through to completion, consistently on schedule, without loss of attention to detail

· Strong written and oral communication skills

· Detail-oriented with good organization skills

· Advanced Microsoft Office skills

· Knowledge of SADC context through experience in various SADC countries is a distinct advantage

· Thorough practical working knowledge of financial and accounting management functions, International Financial Reports Standards (IFRS) and general acceptable accounting practices/standards (GAAP)

· Strong understanding of accounting theory and excellent numerical skills

· Candidates must be citizens of one of the SADC countries

· Fluency in English with good verbal and written skills. Portuguese is an advantage.

How to apply:

Applicants are requested to send their CV to vacancies@elimination8.org no later than January 16, 2017, clearly indicting the job for which they are applying in the email subject line.

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