Invoicing Clerk

Minimum Requirements:

Grade 12 with Accounting as subject
1 year experience in data capturing

Main Responsibilities:

Print All Ads For The Day report from 4CPlus system on daily basis to base invoicing on.
Capture invoices based on supporting documentation and instructions received to ensure complete and accurate invoicing.
Capture invoices according to calculated deliveries from distribution delivery books to ensure correct and complete invoicing.
Capture subscription invoices based on approved purchase orders and quotations.
Capture street sales invoices to prepare a complete and accurate record of street sales.
Prepare credit notes for approval based on identified errors and written requests and obtain authorization.
Allocate correct VAT codes to invoices and credit notes processed to ensure correct VAT treatment.
Attend to queries from debtors’ clerk and sales reps to ensure correct invoicing.
Provide feedback to supervisor on invoicing problems.
File all records neatly and chronologically to ensure appropriate record keeping and easy access.
Provide feedback to supervisor on status of work progress and identified problems to obtain required assistance timeously.

Key Performance Areas:

Print relevant reports
Capture invoices
Allocate correct VAT codes
Prepare credit notes
Attend to invoicing queries
Maintain appropriate records

Skills:

Accuracy
Strong attention to detail
Courteous communication skills
Strong sense of urgency and ability to meet deadlines
High level of integrity
Computer literate
Ability to perform under pressure
Experience with financial software packages would be advantageous

Closing date for applications:
16 March 2017
Interviews will take place:
22-23 March 2017
Documentation to be included in the envelope upon submission:

Certified copies of qualifications and other relevant documentation.

 

Address and contact details:
The Human Resources Department E-mail: vacancies@nmh.com.na Please write “Invoicing Clerk” in the subject line