HR Assistant

Key responsibilities:

  • Administer the monthly payroll for South Africa & Namibia (currently on Sage VIP)
  • Responsible for the creation and upkeep of personnel files.
  • Administration of all staff leave and relevant staff contact information.
  • Responsible for the update and maintenance of the clock-in system as well as weekly and monthly reporting.
  • Source and arrange interviews with prospective candidates.

· Liaise with Employment agencies as well as keep posts up to date on job placement sites.

  • Assist in the processing of salaries for the South Africa and Namibia office as well as creating salary overviews and distributing payslips.
  • Assist in the completion of statutory documentation on a monthly basis e.g. UIF declarations, SDL reporting, etc.
  • Responsible for the update and maintenance of the Global HR platform – Workday.
  • Assist in the update and maintenance of staff information on various HR programs.
  • Assist in the preparation of training programmes and relevant documentation.
  • Assist the HR manager in the roll-out of various global projects as well as maintain overview of status of HR projects.
  • Various ad-hoc administrative duties.

Additional responsibilities:

  • Be approachable and supportive.
  • Support the decision making process of management by giving input.
  • Keep all information obtained from management confidential if not explicitly told otherwise.

Key skill requirements:

  • HR qualification essential.
  • Min of 4yrs work experience within HR – preferably within a corporate environment.
  • Must have good working knowledge on VIP Classic payroll system.
  • Excellent Microsoft Office skills.
  • Good understanding of South African labour laws and practices.
  • Effective oral and written communication skills.
  • Excellent organizational and time management skills.
  • Able to exhibit a high level of confidentiality and work ethic.
  • Work well under pressure.
  • Hands-on and proactive approach.
  • Must be able to identify and resolve problems in a timely manner.
Contact Tanya on 021 976 0872 or email