Namibia: Internal Controls Manager

Organization: Southern Africa Malaria Elimination Eight Initiative Secretariat
Country: Namibia
Closing date: 16 Jan 2017

Background

The Elimination 8 is a SADC ministerial initiative, designed as a platform for regional collaboration towards malaria elimination within the SADC region. The eight countries which make up the E8 are Angola, Botswana, Mozambique, Namibia, South Africa, Swaziland, Zambia, and Zimbabwe.

These countries are highly interconnected by population movement as well as shared malaria ecologies, making it impossible for one country to eliminate malaria without collaboration with its neighbors. The Ministers of Health of these eight countries have therefore committed to develop this platform for joint planning and accountability. Achieving elimination involves the design and meticulous execution of advanced disease and entomological surveillance systems, establishment of capacity for quality diagnosis, and control of parasite movement through the region’s porous borders. The E8 Ministerial and Technical Committees have developed a 5-year strategic plan to develop innovative, game-changing programs that will steer the region closer to its goal of zero transmission of malaria by 2030.

The Ministerial and Technical Committees of the E8 are supported by an E8 Secretariat, which coordinates diplomatic and programmatic collaboration between the eight countries. The Secretariat is based out of Windhoek, Namibia and is also responsible for coordinating the execution of the Strategic Plan, in partnership with the funding and technical partners of the E8.

The Position

The E8 was awarded an US$18million regional grant by the Global Fund to Fight HIV/AIDS, Tuberculosis and Malaria. The E8 Secretariat will serve as the principal recipient for the grant, overseeing all functions of effective program performance and impact, robust financial management, and monitoring and evaluation. The role of the Secretariat also includes management of the implementation by the Secretariat as well as its sub-recipients /contractors across the eight member states of the E8, ensuring financial accountability by implementing contractors.

The Internal Controls Manager will oversee the management of the E8 sub-recipients and contractors and ensure effective management and administration of the E8’s financial resources disbursed to these entities.

He/she will be an experienced professional with a track record of proven results in steering transformational results in complex environments. He/she will be an innovative problem solver, with a strong work ethic, and proven experience in building demonstrable capacity, and working diplomatically with a wide range of government and non-government organizations to build and maintain robust financial systems.

Responsibilities

· Liaise with SR/Contractor Finance Managers and provide day to day support as required

· Approve contractor payments

· Review and approve contractor expenditure reports before their expenditure is recorded in the E8 financial system

· Maintain a database of all financial matters, requiring E8 follow up

· Detailed review of Expense Voucher and Payment Voucher batches including supporting documents to ensure compliance with GF requirements.

· Update the Finance manager on any matters relating to the contractors that need follow up

· Periodic site visits to contractors to review expenditure and compliance to other rules and regulations

· Conduct surprise cash counts of the E8 petty cash fund and review petty cash transactions

· Review monthly Contractor reports

· Review bank reconciliations and supplier reconciliations

· Update the database of matters for follow up with the Contractors

· Follow up to ensure Contractor Audits are carried out

· Any other duties as assigned

Qualifications and Requirements

· Minimum of a degree in Accounting, Finance or related field from a recognised institution

· Minimum 7 years professional experience in finance, accounting or audit

· Experience working as an auditor (internal or external) will be an added advantage

· Experience working with donor-funded projects will be an added advantage

· Ability to handle multiple tasks simultaneously, set priorities and work independently

· Proven ability to work efficiently in a fast-paced environment and to troubleshoot and follow projects through to completion, consistently on schedule, without loss of attention to detail

· Strong written and oral communication skills

· Detail-oriented with good organization skills

· Advanced Microsoft Office skills

· Knowledge of SADC context through experience in various SADC countries is a distinct advantage

· Thorough practical working knowledge of financial and accounting management functions, International Financial Reports Standards (IFRS) and general acceptable accounting practices/standards (GAAP)

· Strong understanding of accounting theory and excellent numerical skills

· Candidates must be citizens of one of the SADC countries

· Fluency in English with good verbal and written skills. Portuguese is an advantage.

How to apply:

Applicants are requested to send their CV to vacancies@elimination8.org no later than January 16, 2017, clearly indicting the job for which they are applying in the email subject line.

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Namibia: E8 Global Fund Grant Coordinator

Organization: Southern Africa Malaria Elimination Eight Initiative Secretariat
Country: Namibia
Closing date: 16 Jan 2017

Background

The Elimination 8 is a SADC ministerial initiative, designed as a platform for regional collaboration towards malaria elimination within the SADC region. The eight countries which make up the E8 are Angola, Botswana, Mozambique, Namibia, South Africa, Swaziland, Zambia, and Zimbabwe. These countries are highly interconnected by population movement as well as shared malaria ecologies, making it impossible for one country to eliminate malaria without collaboration with its neighbours. The Ministers of Health of these eight countries have therefore committed to develop this platform for joint planning and accountability. Achieving elimination involves the design and meticulous execution of advanced disease and entomological surveillance systems, establishment of capacity for quality diagnosis, and control of parasite movement through the region’s porous borders. The E8 Ministerial and Technical Committees have developed a 5-year strategic plan to develop innovative, game-changing programs that will steer the region closer to its goal of zero transmission of malaria by 2030.

The Ministerial and Technical Committees of the E8 are supported by an E8 Secretariat, which coordinates diplomatic and programmatic collaboration between the eight countries. The Secretariat is also responsible for coordinating the execution of the Strategic Plan, in partnership with the funding and technical partners of the E8. The Secretariat is based in Windhoek, Namibia.

The Position

The E8 has been awarded an US$18million regional grant by the Global Fund to Fight HIV/AIDS, Tuberculosis and Malaria. The E8 Secretariat serves as the principal recipient (PR) for the grant, overseeing program performance and impact, robust financial management, and monitoring and evaluation. The role of the Secretariat also includes management of the implementation by the Secretariat as well as its contractors across the eight member states of the E8, ensuring capacity building for the contractors. Implementation of the project began on 1 October 2015 and the project is scheduled to conclude on 30 September 2018.

The Grant Coordinator will supervise a program management unit (PMU) of 7 staff, and support coordination for 8 country focal persons based in the National Malaria Control Programs in the countries. The PMU team is dedicated to implementation of grant activities and delivery of targets. The Grant Coordinator is responsible for leading and managing the operational performance of the PMU, particularly pharmaceutical supply chain management, procurement and contracting, and monitoring & evaluation, thus playing a key role towards the attainment of the grant’s performance objectives, while complying with Global Fund and E8 policies.

The Grant Coordinator will be an experienced professional with a track record of proven results in steering transformational results in complex environments. He/she will be an innovative problem solver, with a strong work ethic, experience interfacing with a wide range of senior officials from governments and donors, and a commitment to serving the SADC region. Flexibility and ability to operate in a complex and dynamic context are important attributes for success in this role. The Grant Coordinator will be expected to bring laser focus on monitoring and compliance, while being able to work in the Secretariat’s fast-paced and entrepreneurial culture.

Key Performance Areas.

A. The programme management unit and contractors receive adequate operational and planning support to ensure the implementation of quality programs and the establishment and implementation of optimal standards of accountability, effectiveness and efficiency in the achievement of the grant outcomes, terms and conditions.

Objectives include:

· A performing and dedicated PMU team is sustained with clear objectives and Key Performance Indicators (KPIs)

· Roles and workplans of the PMU staff are coordinated to deliver effective grant performance

· The grant’s annual program workplan and budget are developed to high quality and its execution monitored on an ongoing basis;

· Annual work plans are adequately prepared and on time;

· Technical and other capacity needs for staff and contractors are identified and sourced, to optimize performance and results

· Technically proficient and cost-competitive contractors are identified to implement aspects of the grant · The E8 Board and Technical Committees receive timely reports on grant performance · Capacity of Sub Recipient’s capacity to implement assigned activities is monitored and developed to deliver on the grant objectives, while meeting the E8 and Global Fund compliance standardshe PMU has a grant monitoring and performance system that generates information enabling learning and adjustment for increased impact

B. The PMU has a grant monitoring and performance system that generates information enabling learning and adjustment for increased impact.

Objectives include:

· All contractual targeted results based in the E8 grant agreement are met and exceeded

· Targets and objectives of contractors are closely monitored through use of dashboards and other tools, and sound programmatic and financial reports are received in a timely manner

· Data reported by contractors is quality assured and verified; appropriate and accurate methods are used to verify results

· Necessary coordination and communication with the various stakeholders involved in the implementation of the grant is well facilitated and managed · Progress reports to the Global Fund are submitted in a timely manner

C. Efficient business planning processes are designed and implemented to maximize coordination of grant implementation by different stakeholders, including national malaria programmes, and contractors.

· Financial and programmatic performance of the E8 regional grant are closely monitored for alignment between, and remedial actions recommended and adjustments made where there is no alignment

· Requests for disbursements from the contractors are received in a timely manner and analyzed to ensure their compliance with the outcomes of the grant

· Requests for disbursement are approved in a timely manner, with input and coordination with national malaria programmes and other beneficiaries

· Projects are executed by contractors according to the work plans and budgets and in accordance with the guidelines and grant manuals

· A high standard of compliance is maintained in the E8 Secretariat’s grant administration functions, with compliance and consistency of delivery of reports and financial management by the contractors · Procurement and contract management, as well as PSM is done in accordance with Global Fund guidelines and policies.

D. Perform other duties and responsibilities as may be assigned, being flexible and adaptable to respond to this complex and dynamic regional initiative

Qualifications and Requirements

  • Master’s degree in Business, Economics, Public Administration or any development related degree
  • 6 years’ experience in management of large and complex donor-funded projects, in a developing country.
  • Previous experience of GFATM grant management in a senior position
  • Excellent knowledge of financial rules and regulations, accounting
  • Experience in planning, programming and monitoring and evaluation of projects
  • Ability to operate in a fast-paced, demanding environment, and demonstrable track record of high performance
  • Dynamic, with strong leadership, interpersonal, problem-solving skills
  • Ability to handle multiple tasks simultaneously, set priorities and work independently
  • Proven ability to work efficiently in a fast-paced environment and to troubleshoot and follow individual tasks and projects as a whole through to completion, a task-oriented approach and ability to adhere to strict deadlines, without loss of attention to detail
  • Experience in building and managing partnerships in a complex, multicultural environment, including with ministries of health, as well as development partners
  • Robust experience in the formulation of large budgets, managing both contributions and expenses, conducting financial analysis, reporting and cost-recovery
  • Ability to design and implement new systems, and to use innovative approaches to build a strong and committed team and drive teamwork and high performance
  • Willingness to travel frequently across the region, up to 25 percent.
  • Strong written and oral communication skills
  • Detail-oriented with good organization skills
  • Advanced Microsoft Office skills
  • Knowledge of SADC context through experience in various SADC countries is a distinct advantage
  • Candidates who are citizens of one of the fifteen SADC countries are preferred

Language:

  • Fluency in English with good verbal and written skills. Portuguese is an advantage.

How to apply:

Applicants are requested to send their CV to vacancies@elimination8.org no later than January 16, 2017, clearly indicting the job for which they are applying in the email subject line.

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Namibia: Malaria Elimination Entomology Consultant

Organization: Southern Africa Malaria Elimination Eight Initiative Secretariat
Country: Namibia
Closing date: 11 Sep 2016

Background

The Elimination 8 is a SADC ministerial initiative, designed as a platform for regional collaboration towards malaria elimination within the SADC region. The eight countries which make up the E8 are Angola, Botswana, Mozambique, Namibia, South Africa, Swaziland, Zambia, and Zimbabwe. These countries are highly interconnected by population movement as well as shared malaria ecologies, making it impossible for one country to eliminate malaria without collaboration with its neighbours. The Ministers of Health of these eight countries have therefore committed to develop this platform for joint planning and accountability. Achieving elimination involves the design and meticulous execution of advanced disease and entomological surveillance systems, establishment of capacity for quality diagnosis, and control of parasite movement through the region’s porous borders. The E8 Ministerial and Technical Committees have developed a 5-year strategic plan to develop innovative, game-changing programs that will steer the region closer to its goal of zero transmission of malaria by 2030.

The Ministerial and Technical Committees of the E8 are supported by an E8 Secretariat, which coordinates diplomatic and programmatic collaboration between the eight countries. The Secretariat is also responsible for coordinating the execution of the Strategic Plan, in partnership with the funding and technical partners of the E8.

Consultancy Scope of Work

The consultant will conduct an assessment of entomological surveillance and vector control in E8 countries. The purpose of this assessment is to identify gaps and make appropriate recommendations on capacity for entomological surveillance related to vector control, to support efforts towards malaria elimination. The entomological assessment, conducted in each country, will address four area – vector ecology and vector behavior, vector control and operations, vector control frameworks and financing, and insecticide resistance.

The methodology for the assessment will consist of interviewing national malaria control programme managers and entomologists/vector control personnel, as well as other technical partners supporting malaria vector control. Detailed semi-structured survey instruments will be provided for these interviews.

Specifically, the consultant will:

· In consultation with the E8 Vector Control Technical Working Group, provide input towards draft assessment tools, and support pre-population of the tools based on literature review and desk research

· Facilitate informational interviews with the manager of the national malaria control programmes to plan the local implementation

· Travel to each of the eight countries to conduct interviews with the NMCP and partners

· Using assessment tools, conduct interviews relating to (a) Vector ecology and vector behaviour; (b) vector control and operations; (c) Vector control frameworks and financing; and (d) insecticide resistance.

· Synthesize information and relevant implications from other national reports relevant to the assessment

· Compile reports summarising information gathered in each country, in narrative and tabular format as appropriate, and making recommendations for regional programmes to support entomological capacity and surveillance in the E8 countries

· Verify with the NMCP entomologist/contact person that the information captured is correct

· Submit final verified report to the E8 Technical Specialist, and the E8 Vector Control Technical Working Group

· Support deliberations of the Vector Control TWG towards development of E8 priorities for regional programming on vector control

Qualifications and Requirements

· A PhD in medical entomology, vector biology, or equivalent expertise, and extensive knowledge of malaria vectors and vector control;

· At least 5 years field experience in malaria vector biology, surveillance, and control;

· Knowledge and experience of Integrated Vector Management (IVM) and vector control tools including long lasting insecticide treated nets, indoor residual spraying and larval control;

· Outstanding people skills, and ability to work well with ministry of health

· Ability to work in a multicultural environment;

· Excellent quantitative analysis skills, including advanced use of Excel;

· Advanced Microsoft Office skills;

· Detail-oriented approach, with strong overall commitment to excellence

· Excellent written and verbal communication skills

· Knowledge of SADC context through experience in various SADC countries;

· Fluency in English is essential, and Portuguese would be a significant advantage.

Timeline and Location

The estimated level of effort (LOE) is 30 days. The Consultant is required to conduct the work between October and November 2016. He/she will work remotely during this time, but will be expected to travel to 4-8 of the E8 countries.

How to apply:

Interested candidates should email vacancies@elimination8.org no later than September 11, 2016.

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