Branch Administrator Namibia – N$ 15 000 CTC

Branch/Accounts Administrator

Exciting opportunity is available for a dynamic and driven candidate to join growing company at their branch in Windhoek.

Process data for servicing  and invoicing from contracts and handle administration of client files

Process all creditors and reconcile monthly

  • Load new/additional and resign contracts on Accpac and – Installations and survey to Operations Administrator.
  • Make sure units and service cycles agree to contracts
  • Accept and confirm services, collections and installations on system.
  • Print a pre-check invoice after loading – Admin Manager to sign off – check that contract and invoice match.
  • File all cancellation requests under the month that the contract is to be cancelled
  • Process cancellations and reductions of contracts on Accpac
  • Liaise with Service Manager for units removed from cancelled contracts
  • Collect cancelled units and confirm
  • Ensure all contracts are loaded and invoiced on a daily basis
  • All contract information to be given to internal sales consultant.
  • Invoicing of new/additional and resigned contracts
  • Printing and checking of monthly rental invoices against contracts and previous month’s batch and D-Bit on site location report
  • Checking that all cancellations and billing have been removed from the system
  • Monthly accruals for services rendered  but invoices not received.
  • Pre-check all monthly invoices prior to final printing and posting. By the 1st day of each month.
  • Ensure that all monthly invoices are printed by the 2nd day of the new month.
  • Reconcile stock received to purchase order and to invoice
  • GRV all creditors invoices matched to delivery notes monthly – Send to Admin Manager to sign off.
  • File out EFT requests and give to Admin Manager to sign off
  • Reconcile all creditors statements monthly and ensure all invoices are processed on Accpac
  • Assist and finalise  all creditors queries
  • Keep record of collections for the month and charge for lost/damaged stock.
  • Thank you letters to be sent for new business with copy of contract
  • Contract  Register – All contracts to be entered into contract register and signed for by various departments
  • Check that contract details and pricing are correct  when loading according to the new price list
  • Month-end Processing: – Meet deadlines
  • Print D-bit services done for the month report
  • Print on-site details report (for units in the field)
  • Submit monthly cancellation by 1st   day of next month
  • Complete Branch Report
  • Reconcile stock – Agent, Branch, Consumable, Stock Clearing
  • Submit Monthly Accruals
  • Run a credit check on all new clients – Transunion
  • Submit all signed debit orders to head office for processing
  • Relieve switchboard as per roster.
  • Handling all debtor queries and credit notes and re-invoicing
  • Loading all new hygiene contracts on Accpac and MCS
  • Planning hygiene service schedules on MCS (hygiene on Accpac)
  • Handling of petty cash
  • Matric
  • Post school certificate / diploma in business related studies advantageous
  • Min 4 years experience working in an office environment / processing data/bookkeeping
  • Accpac Computer Experience preferred
  • Computer Literacy
  • Must be Namibian citizen